For the London Free Press – May 26, 2008
Read this on Canoe
A new aspect of estate planning has arisen with the advance of the Internet — the preservation of one’s online legacy. It’s no longer as simple as passing down the family photo album.
People are beginning to consider who will receive their user names and passwords to things such as their websites, e-mail accounts, blogs, contact management systems and online photo storage upon death.
While some are considering how to ensure their online identities are preserved for future generations, others are examining how their online identity or business can be removed from the public domain after death.
With the advance of web services such as Flickr, Photo box or Facebook, the popularity of the online storage of photos has increased. Likewise, the diary or journal has been replaced by the blog.
While these mediums afford the opportunity to pass down more photos of an individual and more content about their lives and thoughts, steps must be taken to ensure that family members can get to the information and that any monthly fees remain paid so the information is not destroyed or lost in cyberspace.
And what about e-mail? It seems both Google and Microsoft have policies to allow the family of a deceased account holder to get access to the account. They require proper paperwork, such as a death certificate. Yahoo won’t provide such access.
For many, the question likely will be, “Do I want my family to have access to my e-mail after I die?” For some, their e-mails are something they do not expect to be read by anyone besides themselves and the recipient, and the thought of relatives perusing them after they’re gone could be distasteful.
Don’t forget about domain names. They may be valuable to your family on their own, even if the domain name doesn’t host content worth preserving.
If you operate a business as a sole proprietor, the same issues apply to any online tools you use to run your business. Some small businesses increasingly rely on online tools for such things as accounting, document retention and customer collaboration. Their continued use may be crucial to the continued success of the business.
So how do you deal with this? The first step is to determine what elements of your online identity should continue, then prepare a plan to ensure they can. Like any asset, the beneficiary can be spelled out in a will.
While a will can determine the ultimate owner, the more immediate issue is to preserve your family’s access and give control to your estate trustees to preserve the data in the short term, and provide access to the right individuals in the long term.
We should be cautious, however, about providing others with our user names and passwords, or writing them down where anyone can find them. They can be stored with a will, but Internet services, user names and passwords change too quickly for that to be effective. Consider using an asset inventory tool, such as Dovetail Organizer (dovetailorganizer.com).